| This
is perhaps the most important aspect of a successful Day of Caring
project. Once your project is chosen, it is entirely up to the
agency and team to communicate about the details. Follow these
helpful hints to make sure you and the team coordinator have covered
everything. |
| |
- Confirm
volunteer arrival time, keeping in mind that the Rally could
end by 8:15 a.m. and volunteers could be at your door by 8:30
(depending on travel time). Be prepared for this. Also recognize
that there may be traffic leaving the Rally, and volunteers
may not arrive until 9:00 or later (depending on travel time).
Thank you in advance for your flexibility.
|
- Determine
how the volunteers will meet up with you at the Kickoff Breakfast
Rally.
|
- Encourage
the Team Coordinator to visit the site so that the team is
prepared on the day.
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- Verify
the number of people participating.
|
- Confirm
the supplies that the volunteers will bring, and inform the
team of the plan you have to secure other needed materials.
|
- Describe
what the volunteer team's duties will be that day.
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- Inform
them if there is any heavy lifting or moving of objects.
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- Inform
them if they should bring a change of clothes.
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- Discuss
a rain plan and how to contact the volunteers the morning
of the Day of Caring with the alternate plan.
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- Will
you provide lunch or snacks, drinks or water? (The schedule
is designed to allow the noon hour for volunteers to have
a lunch break. If it is an all day project and you are not
providing lunch, ask the volunteers to bring their lunch or
be ready to suggest nearby places to eat.)
|
- Is
there ample parking for your volunteers? If not, make alternate
plans. Suggest car-pooling to the teams or long term parking
is available at the rally location.
|
- Remind
team coordinators to leave the agency and project site phone
numbers with their co-workers in the event that an emergency
arises and they need to be contacted during the day.
|
| |
| Download
a checklist for communicating with your volunteer team. |
