- Attend
the Kickoff Breakfast
Rally at Albemarle Square Shopping Center. At least
one representative from your agency should attend this breakfast
to meet your volunteer team, if possible.
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- Allow
time for event set up and clean up. Make sure that
someone from your agency is setting up during the Rally and
will be ready when the volunteers arrive.
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- Register
your Day of Caring volunteers when they arrive at your site
by signing them in on the sheet you will receive prior
to the Day of Caring. Ask volunteers to sign their names if
present, make changes if needed, and legibly add names of
volunteers not on the list. The sign in sheets will be returned
to the United Way for recognition, follow-up and to gather
statistics.
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- Give
each volunteer a nametag, and thank them for participating.
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- Give
your volunteers a brief orientation and tour of your
agency/program:
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- Introduce
your staff to Day of Caring volunteers.
- Describe
your agency's clients and services.
- If
you serve a particularly difficult or sensitive client population
and they are not directly involved in the project, help
the volunteers understand why.
- Explain
any necessary confidentiality issues.
- Explain
how your partnership with United Way or the Volunteer Center
helps your agency and its clients.
- Give
volunteers a tour of your agency.
- Please
keep this as brief as possible. Your volunteers will be
excited and ready to work.
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- Review
project details with your volunteer team:
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- Introduce
the agency project coordinator.
- Explain
what needs to be done.
- Explain
why it is needed.
- Explain
who the volunteers will be serving/helping.
- Explain
how the volunteers' efforts will help the agency make a
difference in someone's life or enhance the agency.
- Review
expected results.
- Review
any necessary time restraints and limitations.
- Inform
them where the bathrooms and drinks are, and when lunch
will be.
- Provide
any necessary training or orientation.
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- Be
accessible to volunteers and answer questions as necessary.
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- Arrange
for a break and eating area for volunteers. Make sure they
know where it is.
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- If
possible and appropriate, you could invite volunteers to eat
lunch or have a snack break with staff and/or clients. Talk
with them about the project, and thank them for being there.
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- Have
cold refreshments, including cups, available throughout
the day, especially if you have an outdoor event.
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- Have
trash facilities available.
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- Have
extras
of things you will need the most of (hammers, scissors, masking
tape, etc.) (Review the supply
list)
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- As
in past years, a United Way staff or board member will visit
most project sites to thank volunteers.
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| HAVE
FUN! |
