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Volunteer
Team Leaders will register their team on-line beginning late
June through July (see timeline),
providing the estimated number of volunteers who will participate.
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- Each
volunteer team will be entered into the drawing to choose projects:
teams choose their own projects.
Teams will receive one entry for every 30 volunteers.
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- A
member of the Day of Caring committee will draw all entries.
A list will be compiled as names are drawn.
This list will be placed on-line and e-mailed out to
team leaders so they know what order they will be called.
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- Shaele
Wood, Volunteer Center Director, will call each team in the
order they are drawn, beginning mid-August (see timeline).
The team leader will then choose projects for 30 volunteers
(e.g. they may choose 6 projects requesting 5 volunteers each,
or 1 project for 30 volunteers).
If a team has fewer than 30 volunteers, the team leader
will select an appropriate project for their team.
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If a project requires more than 30 volunteers,
a volunteer team may fill that project (e.g. 35 volunteers).
In their next turn, however, the team may choose projects
for the 30 allowed, minus the number of volunteers over 30 in
their previous pick (e.g. choice #1: 35 volunteers, choice #2:
25 volunteers).
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- In
recognition of their service, each member of the Day of Caring
committee will be allowed to choose projects for 30 of their
volunteers before general project selection.
Their order will also be randomly selected.
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Other Information:
- The
Project List will be available on-line, by e-mail and at the
United Way office beginning early August (see timeline). Team leaders should consult with their volunteers, when appropriate,
to determine their top project choices.
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- Some
teams will receive one call, others may receive many, depending
on the number of volunteers participating.
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- If
the team leader is not available when Shaele calls, someone
else in the office should have the project choices available.
If no one is able to choose projects at the time the
call is made, then Shaele will wait one-half hour for
a returned phone call before going on to the next call.
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- A
team leader may consider entering their cell phone number in
the "Alternate Phone" field when registering to avoid
missing their opportunity to select projects.
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- An
up-to-date remaining project list will be uploaded to the web
every 2 hours to help with project selection by informing team
leaders which projects have already been selected.
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- If
a team is not ready to select a project when Shaele calls, they
can call back when they are ready, but Shaele will go on to
the next call in the meantime.
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- An
email will be sent at the end of each business day to announce
when project selection will resume the following day and who
will be called.
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The
Day of Caring committee has developed these guidelines in an effort
to recognize the value of large and small teams, and to keep the
process fair. Thank you for your
patience during this process. Your feedback is much appreciated.
Please call Shaele
Wood at 434.972.1705 with any questions or concerns.
Thank you! |
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